Preparation Providers Programme

FAQs

FAQs

What is PPP (Preparation Provider Programme)?

PPP is a new venture from OET in response to feedback from current providers and students about the quality of provision and support currently available from the OET centre. It is a programme which will provide teachers and educational institutions with the knowledge and tools needed to run a successful OET preparation course.

PPP recognises that delivering an OET preparation course is unlike other courses providers might deliver such as IELTS or General English due to the specialist language area and the absence of a course book. At the same time OET is highly regarded as a quality product by both its stakeholders and the candidates who elect to take the test as their first step to a medical career in the countries where OET is recognised.

All educational institutions currently preparing students for the OET or interested in starting to do so are recommended to register for PPP to become a Preliminary Provider. If you would like your course assessed for its quality, access to increased resources and promotional tools, we recommend applying to become a Premium Provider.

What does PPP include?

PPP has been created by a team of OET experts which includes experienced teachers and assessors as well as many of the OET corporate team. The sample materials which are included have all been piloted with genuine OET candidates and their feedback and evaluation have been taken into account to produce the final materials you will access.

PPP is available via Moodle for providers to access in a way which will suit each individual institution. It is likely that several people will be involved in the completion of PPP (marketers, those responsible for enrolment and educators) but that not every individual will complete all sections depending on their responsibilities for the course. [see section below ‘Completion of Moodle Lessons’] It is part of OET’s commitment to excellence that all personnel involved with the stages of the test-preparation process are properly informed including in the advice candidates receive while considering enrolment to a preparation course.  Each member of staff will receive an individual login and be emailed offers of targeted support from the relevant member of the OET team (e.g. OET Marketing to the Institution marketers) during the PPP process.

Who will be involved with PPP from my institution?

There may be overlap or duplication of roles depending on the individual structure of each institution.

OET Course Manager– this is the person who has overall responsibility for the creation and maintenance of the course.  In many cases this person may also teach the majority of the weekly programme. This person will likely take responsibility for submitting the set of materials as part of Lesson 5 having completed PPP Lessons 1-4.

OET teachers – any teachers, including those used for holiday or sickness cover, who deliver part of the OET course. These teachers need to complete PPP Lessons 1-3 and may support the OET Course Manager to create materials for submission as part of PPP Lessons 4-5.

Enrolment coordinators – this is the person who will make the decision about an enrolee’s eligibility for entry into an OET preparation course. This is likely to require checking the validity of recognised external test scores or setting and grading a placement test as well as a discussion of the enrolee’s previous OET test experience and planned date to sit the test. This person will need to have a good understanding of the OET requirements and the suitability of the course for the student based on the information gathered during the pre-enrolment process. As a minimum, this person should complete PPP Lesson 1.

Academic Manager or Director of Studies – this is the person who has overall responsibility for all adult ELICOS programmes provided by the institution of which OET is likely to be one course. This person may have little input to the OET course or with the students but will be an important source of support for the OET teachers and main course tutor. As a minimum, this person should complete PPP Lesson 1.

Marketers – these people are an extremely valuable first contact for potential enrolees and for attracting new enrolees to the course. They need to have a good understanding of the OET requirements and should complete PPP Lesson 1.

What exactly is required to complete the PPP course?

Lesson 1 – reading the OET preparation support pack, a 53-page PDF which includes sections on What is OET?When and where the test is availableDescription of OET test formatAssessment of OET and How to further prepare your students for OET. Answering 10 multiple-choice quiz questions to demonstrate comprehension of the content of the pack. 100% accuracy required from a maximum of 5 attempts.

Lesson 2 – watching 8 webinar videos:  Teacher training in Listening, Reading, Speaking and Writing and Student Masterclasses in Listening, Speaking, Writing and Reading. The total time required to watch all the videos is just under five hours. Answering 20 multiple-choice quiz questions to demonstrate comprehension of the content of the webinars. 100% accuracy required from a maximum of 5 attempts.

Lesson 3 – reading 4 files of documents, one for each of the sub-skills. Each file contains PDF documents: sample lesson materials and a rationale for use of these sample lesson materials. There is a total of 12 PDFs to read and 2 audios to listen to. Using tasks from either Set 1 or 2 of the official published OET materials to collaboratively write a synopsis explaining how you would use these tasks in your learning environment. 100% accuracy required from multiple attempts.   Writing one evaluation statement which reflects on the content of lesson 3 and details how the lessons you deliver will provide quality preparation to your students. There will be a witness statement for all OET teachers to sign to acknowledge the assessment was completed collaboratively.

Lesson 4 – reading 4 material making guides for the sample lesson materials provided in Lesson 3 and watching 6 teacher support webinars about making materials. Reading 8 sample ‘bad’ lesson materials and submitting between two and four short-essay responses to explain the reasons these lesson materials are below the required standard. 100% accuracy required from multiple attempts. Writing one evaluation statement which reflects on the content of lesson 4 and details how lesson materials will be maintained at a test-ready standard. There will be a witness statement for all OET teachers to sign to acknowledge the assessment was completed collaboratively.

Lesson 5 – submission of a complete set of lesson materials (speaking role-play, writing case notes, reading Part A and reading Part B, listening Part A and listening Part B) Each lesson submission should include the following documents: question paper laid out to simulate official test materials and including the same instructions as those provided on test materials, answer keys for listening and reading (including justification of answers for Part B), sample answer for writing and description of what a successful answer would include for speaking, a rationale explain how the lesson materials were created and how it will be taught and including the following information: Title, Time, Level, Strategies and skills, Rationale, Objectives, Lesson preparation, Teaching plan, Extension, Lesson creation procedure, Alternative strategy and Adaptations. Successful assessment by the OET Preparation Content team from multiple re-submissions.

How long will it take to complete PPP?

For Preliminary, we predict the programme will take 25 hours:

  • Lessons 1 and 2 – 10 hours
  • Lesson 3 – 15 hours – this includes any hours spent to resubmit answers following feedback from OET

For Premium, on top of the hours spent completing preliminary, we predict the programme will take a further 15 hours plus the time it will take to create your own materials:

  • Lesson 4 – 15 hours – this includes any hours spent to resubmit answers following feedback from OET
  • Lesson 5 – the time it takes to create materials will depend on your familiarity with creating other lesson materials and your familiarity with OET.

What additional documentation will be required?

  • complete a table listing all staff involved in the delivery of the OET course, a breakdown of their OET responsibilities, their relevant qualifications and years of relevant experience
  • a detailed course curriculum which includes a weekly timetable, lesson learning outcomes, breakdown of learning by function as well as activity notes and a list of key texts
  • describe the criteria used for deciding eligibility for placement into an OET course.

When do I submit the documentation?

The documentation will be submitted after your Lesson 3 answers have been approved. Once we are happy with your answers, we will ask you to upload your documentation. You don’t need to upload any documents until we ask you to.

It will take time to gather together everything you will need to upload so it is a good idea to do this at the same time as you are working on Lesson 3. In some organisations, a different member of staff may be responsible for collating all of the documents while the OET are completing the Lesson 3 assessment.

You can refer to the sample curriculum and curriculum template in the documentation folder in Lesson 3 and the supporting notes we have written for the documentation you need to submit to help you. We encourage you to refer to this information if this kind of process is new to you or to make sure you are meeting the requirements we have set.

We will ask you to resubmit these documents at the end of Lesson 5 to reflect your expanded curriculum and any changes to teaching staff and/ or entry requirements to the course.

What teacher qualifications do I need?

OET agree with the minimum standards for teaching qualifications listed by numerous education quality assurance providers such as NEAS. These providers list the following requirements for teachers as a minimum:

  • a recognised degree or equivalent* and
  • a recognised TESOL qualification**or
  • a recognised degree in education with TESOL method ***

For the purposes of the above requirements, a degree or equivalent is at least three years full-time (or its part-time equivalent) in length.

** A TESOL qualification results from a program of study having all of the following characteristics:

  • no less than 100 contact hours, or the equivalent in Distance Education programs, with a content focus on English language, language learning and TESOL teaching
  • a practical component including at least six hours practice teaching in TESOL to actual students (not to classmates), supervised and assessed by a teacher who is qualified as per these requirements
  • is a recognised qualification delivered by an education provider registered with government as being eligible to deliver nationally recognised qualifications

*** A degree in education or teaching with TESOL method includes a Bachelor of Education with TESOL method.

Should I do Preliminary or Premium?

For providers who are new to OET or are not currently in a position to create their own materials, Preliminary will be a valuable option in helping them get an OET course underway in their learning environment. The stages of the Preliminary training will provide an excellent grounding in everything providers will need to set up a successful course and support students to pass OET.

For providers who have been offering OET courses for some time or who have offered other types of medical English courses and are confident about creating materials which will simulate test tasks, Premium is a good fit.

Eventually, we will support and encourage all Preliminary Providers to progress to Premium. The decision about when to start Premium Training will depend on staff resourcing, capacity and demand for OET in your location. We suggest you contact the Education Team to help you to decide the best point to access Premium.

What are the benefits of completing Preliminary?

By the end of the Lessons 1-3, providers will have 2 sets of materials (1 included as part of PPP and 1 official) with rationales ready to teach. You will also be equipped to create rationales for the other set of official materials giving you 28.5 hours of content towards your 40-hour course. Providers will also have suggestions for how they fill the remaining 11.5 hours (see table below).

Source Number of Hours
Official OET Materials (Set 1) 21 hours (6 each R+L, 4.5 each S+W)
PPP Lesson 3 Materials 7.5 hours
Intro to OET/ Course (provider to produce) 1.5 hours
Review pre-test/ end of course (provider to produce ) 2 hours
Skills based sessions (based on needs analysis of students eg. compound and complex sentences, speaking to angry patients, note-taking skills, skimming and scanning) 8 hours

As well as having an OET course to teach, Preliminary Providers will have the knowledge and skill needed to deliver an engaging, dynamic OET Preparation Course which focuses on learning outcomes and the improvement of language skills rather than simple test rehearsal and coaching.  Our experience suggests this will make your course more attractive to students which will lead to increased candidature. Preliminary training will show schools how to create the kind of classroom environment that students will value.

On completion of Preliminary and the approval of the documentation, providers will be able to describe themselves in marketing material as having completed the Preliminary training. They will also be listed on the OET Preparation Provider webpage.

Why is there a course length and level limit for Preliminary Providers?

Providers who have only completed Preliminary are likely to be using the official materials available plus the sample materials they were given access to in Lesson 3. They may have some supplementary materials they can use but they do not have the material resources to teach a much longer course and OET cannot be confident that the quality of these supplementary materials will be high enough. Courses not only require more preparation materials, they also need to contain more lesson content and teacher skills which focus on language skill improvement.  Such lessons require more detailed training to be delivered successfully.

By limiting the length of the course to 40 hours, it also necessitates limiting the current level of the students to a 7 overall with no skill lower than 6.5 to give them a realistic chance of passing OET by the end of the course. Students entering into a course with IELTS scores of 6.0 or lower most likely need more than just practice materials to reach the required levels to pass OET.

How can OET provide support to help me complete PPP?

The Preparation Content team will respond to any email queries received from providers during the PPP process. Where appropriate, the team may also arrange to speak to providers over the phone and/or visit the provider to give more tailored support.

Under some circumstances, we may be able to provide a higher degree of support to prospective providers. Such support may require additional fees or some other form of arrangement. Examples of such additional support includes:
• Face to face training sessions for teachers
• Additional sample OET materials

We may be able to assist with creation of a full OET curriculum including placement tests, lesson objectives and timetables but this may carry additional fees and time to provide. For more information regarding this please contact david.wiltshire@oet.com.au

How will OET support me if my Lesson 3 and 5 submissions are not initially acceptable?

Detailed feedback from OET experts will be provided to explain what improvements are necessary to make your answers to Lesson 3 or your lesson materials for Lesson 5 an acceptable standard. OET will not make the required changes for you or tell you exactly what you need to change as reflecting on problems and rectifying them is an import part of the assessment process.

If you have questions about the feedback you receive, you can email the Education team to seek clarification before you resubmit your lesson materials.

Until the OET experts are satisfied that your answers or materials meet the required standard they will continue to be returned for improvement as it’s critical to the validity of PPP that they are high quality.

How do I become a Premium Provider?

By completing PPP, providers will increase their understanding of OET requirements and the quality of their provision which will then be rewarded through their application for Premium Provider status.

Checklist of requirements for applying for Premium Provider status

  • Apply for Premium Provider status and pay the $500 (non-refundable) application fee.
  • Complete all parts of PPP and achieve the required standard for each lesson [100% accuracy in Lessons 1 and 2, pass grades in Lessons 3,4 and 5]
  • Submit teaching learning and assessment documentation
  • Sign user agreement accepting the terms and conditions of Premium Provider status [available to providers once all other steps are complete]
  • Draft your website update with a page listing your Premium Provider products using OET specifications for wording and use of the Premium Provider logo – once this has been approved by OET you can make it live and your details will be added to the list of Premium Providers on the OET website

The cost associated with the application for Premium Provider status is in reflection of the assessment and feedback which will be provided by our team of OET experts about the lesson materials submitted by your institution as well as the entitlement to constant support from these experts once the course has been successfully completed.

The process is designed to be supportive; there is no limit to the number of times that lesson materials can be resubmitted if they are found to be ‘not yet competent’. Once you have registered there is also no time limit to submit your lesson materials and your Moodle login will remain active indefinitely. The feedback you receive from the OET experts will guide you to improve your lesson material submissions to a test-ready standard; however, materials will need resubmitting until the OET experts are satisfied that this standard has been achieved.

It should be understood that payment of the application fee does not entitle successful award of the Premium Provider status nor will a refund of the application fee be made if an institution decides to abandon their application. We encourage you to contact us at any stage of your application to provide you with support to progress with your application.

What are the benefits of becoming a Premium Provider?

Once your institution has been awarded Premium Provider status, you will have access to other resources including:

  • A library containing a further sets of test-ready lesson materials created by the OET experts.
  • A Teacher Shared Library, containing the lesson materials created by other institutions for their submissions. For access to this second library, you will need to agree to have the lessons you submitted added to the Teacher Shared Library.  Other providers who have similarly agreed to share their lessons will then be able to view and use your materials as well.
  • Use of the Premium Provider logo on your website.
  • Listing on the OET Premium Providers website page
  • Access to the OET Promotional Toolkit which contains marketing materials
  • Promotion to OET candidates through targeted emails listing Premium Providers
  • Support with course content from our team of OET experts.

Why do I need to demonstrate an ability to create lesson materials to become a Premium Provider?

We believe that a provider should be able to produce their own high quality lesson materials because such an ability reflects a deeper understanding of the OET exam. It also evidences understanding of the PPP course content.

Why do I have to sign a user agreement?

Premium Provider status includes a lot of benefits to your institution including marketing of your OET course, use of the Premium Provider logo and targeted marketing to enrolled OET candidates. As a result, Premium Provider status also comes with some responsibilities about how you use these benefits to maintain the integrity of the PPP.

What sort of access will premium providers be granted to OET candidates?

There are several ways we are planning to better promote our premium providers including:

• Emails recommending our premium providers will be sent out to candidates who have had problems with passing OET. This email will also contain a link to our page of premium providers.
• Links to the premium providers page being made more prominent on our website.
• Links to premium providers sent to candidates who have just registered for the OET exam.
• Frequent mentioning of our premium providers on our social media page.
• The chance for premium providers to contribute posts on study advice to our social media pages. While the primary function of these posts will be to help OET candidates prepare for the exam, we will reference your school and courses in these posts.

Can I submit materials my organisation uses in our current course?

If you are a currently delivering OET courses, the materials you use in your classes may require only small adjustments to improve them to the test-ready standard but we encourage you to create new materials to submit for your Premium Provider application as the OET experts will be assessing them based on the criteria included in PPP and only meeting these criteria will lead to a pass grade.

Can I pay to access the Teacher Shared Library without submitting my own materials?

The Teacher Shared Library is designed to be a collaborative experience and for this reason, requests to view but not share or pay to view will not be accepted.

What will happen to the existing list of preparation providers?

In November , the Preparation Provider webpage will be updated to give prominent position to Premium Providers. This will be regularly updated to include new Premium Providers as they complete the process.

Until December 15th, all providers who have been provided with access to PPP will be listed on the webpage (students will need to check a box to view the list of non-Premium Providers). This gives providers time to complete the Preliminary training.

After December 15th, the webpage will be updated again and only Premium Providers and providers who have completed Preliminary will be listed in the format described above. Any providers who have not completed Preliminary by this date will be removed. Providers can be re-added at a later date when they have met the Preliminary requirements.

Why are you removing existing providers from your website?

We feel that completing Preliminary and then Premium will improve the quality of OET preparation courses and enable us to more confidently list reputable preparation providers.  As a result of the more stringent process associated with becoming listed on our site and subsequent assurance we have of each provider’s capacity to teach OET, we will be able to actively promote these schools to prospective students.

How will PPP help me with modernised OET in late 2018?

OET will be modernised in late 2018 and PPP will provide support for institutions to smoothly transition your course for the first date of the modernised test and ensure you continue to provide the same level of valuable support for our candidates. An application fee will not be charged for a re-sit of PPP when the test is modernised.  Services offered to providers includes:

  • Lessons on how to teach the new version of OET
  • Sample materials for the new test
  • A guide on how to convert your old materials to the new version of the test.