HEE UKOTN Strand C Funding Initiative

BEFORE STARTING THE BOOKING PROCESS

STEP 1: Choose your preferred UK test dates. This is when your candidates will sit the test. Please identify two dates and rank them in order of preference. When choosing your test dates, please note that the closing dates for group bookings are earlier than indicated on the OET website. Please refer to the closing date information provided below.

STEP 2: Choose your preferred UK test venue. This is where your candidates will sit the test. You will need to identify two venues and rank them in order of preference. Your chosen venues must be in the UK. We advise that you check capacity first and choose alternative venues if a venue is already full.

STEP 3: Ensure all candidates create an OET account. Without an OET account candidates will not be able to sit the test. Ask each candidate to create an account using our Candidate Registration Form. As part of their registration they will need their Passport/ID documents and a digital passport photo. On registration, candidates will receive an OET candidate ID number which they should note down, along with the email address they registered with, and give to the person who will make the group booking. For help with completing the Candidate Registration Form please share our support document with candidates.

 

TO COMPLETE THE BOOKING PROCESS

STEP 4: Complete the form. Please note that only bookings using an NHS email will be accepted (e.g. nhs.net, nhs.uk).

STEP 5: Complete the candidate details sheet (.xls). All fields for each candidate must be completed and submitted 10 days before the test closing date. Once completed, save this spreadsheet on your computer.

STEP 6: Upload the candidate details sheet as indicated.

STEP 7: Accept the terms and conditions and submit your form. Your booking will be processed by our team in Melbourne. You and your candidates will receive confirmation of your booking by email.

STEP 8: Make payment. Please raise a PO within 48 hours of submitting your booking.  An invoice will be issued by OET/CBLA within 24 hours of receiving the PO. To help the process run smoothly, please ensure OET/CBLA  is set up in advance as a Supplier in accordance with the details on page 9 of the HEE document ‘UKOTN Project Guidance’.